Administrative Assistant ~ Part-Time ~ Planning & Zoning


Nature of Work

This position provides administrative and clerical support to the Chief Code Enforcement Officer, Planning Board and Board of Adjustment. The planning and zoning assistant is responsible for assisting applicants, processing zoning and development applications, scheduling meetings and hearings, and coordinating distribution of correspondence and materials.

This is a part time position. (20 hours per week) in a municipal office.  While performing the duties of this job, the employee is required to communicate frequently with the public and other staff members, operate office equipment and must occasionally lift and/or move up to 25 pounds.

Example of Duties:

Clerk to the Planning Board and Board of Adjustment (Must be available for evening meetings) ~

A significant element of the work involves preparing for and coordinating public meetings.

To include assembly and distribution of packets for board meetings, meeting room setup, taking minutes and creating agendas.

Planning and Zoning ~

Assist the Zoning/Code Enforcement officer in clerical duties relating to enforcement actions and subsequent follow up. Enter and track Code Enforcement violations. Prepare code enforcement correspondence.

Communicate with government agencies, developers, real estate and design professionals and the public. Provide information and respond to questions about City ordinances.

Answer questions regarding planning and zoning ordinance requirements, design review, land development regulations, rezoning and variance requests and the public hearing review process.

Assist in the development of notices, flyers, brochures and other informational materials about planning and zoning.

Receive and process Zoning and Development Permit Applications - review for completeness; inform applicants if additional information is needed. Issue Zoning Permits.

Collect and process fees.

Perform other duties as assigned

Minimum of Qualifications ~

Knowledge, Skills and Abilities:

Personal computer software applications, particularly Microsoft Office, email and internet. Fundamental GIS concepts, database entry, legal notice requirements and record retention schedules.

Work effectively as a team member. Assist others in a variety of tasks and projects.

Education, Training and Experience:

Any combination of training, education, and experience equivalent to graduation from high school or GED with two years of experience in an administrative support capacity for planning and zoning, or two year degree in business or related field. Exceptional attention to detail and organization skills. Meet scheduling and attendance requirements.

Ability to become a notary public and prior experience in land use planning, zoning or environmental enforcement is preferred

Special Requirements: Valid North Carolina Driver License

Applications available at